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Printable name tags
Set the tag to the size of the labels in your printer, add the names, and print the sheet.
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About the printable name tags
Most people arrive at this page holding a pack of blank badge labels. The tags are already the right size and already cut; the problem is getting a page out of the printer that lines up with them. That is a layout job, and most of it is turning scaling off.
Set the badge to the size printed on the label pack, choose US Letter or A4, then set the margins and the gaps until the preview matches the grid on your sheet. The PDF is drawn in exact millimetres, so a 76.2 mm tag measures 76.2 mm on the paper, provided the printer is not helpfully shrinking it on the way out.
If you are printing onto plain card instead, turn crop marks on and cut with a guillotine. For anything under about fifty tags that is faster than hunting for a label pack in the right size.
Your badge data stays in your browser. Names, spreadsheets and photos are never uploaded, and never reach any analytics. Your work is saved on this device only.
Start here
Templates for this
Each one opens in the editor with the fields already set up. Change anything you like.
What to put on a printable tag
- Name
{{name}} - Set it to fit and let it shrink. On a sheet of thirty tags there is always one name twice as long as the rest, and it is the one that decides your type size.
- Company
{{company}} - A second line under the name. On a 3 × 2 inch tag it takes about twenty characters before it starts to look cramped, so abbreviate in the spreadsheet rather than in the design.
- Role
{{role}} - Keep it when the tag is doing a job — Host, Trainer, Speaker — and drop it when it is a job title. On a printed sheet every extra line is a line you have to check on all thirty tags.
- Table
{{table}} - For a seated event, printing the table number on the tag saves you printing and laying out a separate place card for everyone.
Anything in double braces is filled in per person. Put {{name}} on the badge once and it becomes every name on your list.
How it works
Four steps, and none of them is signing up.
- 1
Measure a label
Peel one label off the sheet and measure it, or read the size off the pack. Set that as the badge size before you lay out any text, because changing it afterwards moves everything.
- 2
Match the page to the sheet
Choose US Letter or A4, portrait or landscape, then adjust margins, spacing and badges per page until the preview grid sits where your labels sit.
- 3
Add the names
Type them, or import the sign-up list as CSV and map the columns. Up to 5,000 rows go in at once, and comma, semicolon and tab files are all detected automatically.
- 4
Test on plain paper first
Download the PDF, print one page on ordinary paper, and hold it over a label sheet with a light behind it. Two minutes there is cheaper than a wasted pack of labels.
Label sheets, and why "fit to page" ruins them
Every print dialog has a scaling setting, and most of them default to something like Fit to page or Shrink oversized pages. It exists to stop a page being clipped, and it works by shrinking everything by two or three per cent. On a normal document you would never notice. On a label sheet it pushes each tag a little further off its label as you go down the page, so the top row looks fine and the bottom row is visibly wrong.
The fix is the same in every printer driver: set scaling to 100%, Actual size, or None, and turn off any option about fitting to the printable area. Then print the test page and check it against the labels before you load them.
The other thing worth checking is where your printer thinks the page starts. Some printers cannot put ink within about 4 mm of the paper edge and shift the whole page inwards to compensate. If your test print is offset by the same amount everywhere rather than drifting as it goes down, that is what happened — increase the top and left margins on the print sheet by the distance it moved, and print again.
- Scaling: 100% or Actual size, never Fit to page
- Test on plain paper and hold it against the labels before loading them
- Feed one label sheet at a time, the way round your printer expects
- Check the pack says inkjet or laser and matches the printer you are using
Common printable tag sizes
| Badge | Size | What it is for |
|---|---|---|
| Standard badge label | 3 × 2 in · 76.2 × 50.8 mm | 10 per US Letter sheet, two across and five down. The most common blank label. |
| Clip holder insert | 3.5 × 2.25 in · 88.9 × 57.15 mm | 8 per US Letter sheet. The extra lip is what the holder grips. |
| Large tag | 4 × 3 in · 101.6 × 76.2 mm | 3 per US Letter sheet at the default margins, 6 at a quarter inch. Readable across a hall rather than across a table. |
| A6 card | 4.13 × 5.83 in · 105 × 148 mm | One per A4 sheet with margins on — two A6 cards are exactly A4 wide. Desk cards and table tents rather than worn tags. |
These are tag sizes, not paper sizes. Set the paper separately, and set the margins from your label sheet rather than from the numbers here.
Questions
Make your printable name tags now
The editor opens straight away. Nothing to install, nothing to sign up for.